Capital Portfolio Coordinator

Profile

Louisiana, United States of America

Job Family Group:

Projects

Worker Type:

Regular

Posting Start Date:

July 7, 2022

Business unit:

Downstream

Experience Level:

Experienced Professionals

Job Description:

Position Purpose

What’s the role –

The Capital Projects Portfolio Coordinator is a member of the Norco Projects & Services Department, reporting to the Project Services Manager, and is accountable for the implementation, facilitation, and continued improvement of Shell’s Capital Projects Portfolio and all related reporting. This position supports the planning, estimating, scheduling, cost control, execution, and final close-out of all Capital Projects at the Norco site, including the data needs of turnarounds and catalyst replacement capital expenditures.

The Capital Projects Portfolio Coordinator will manage yearly data for over $300mln of Capex and Revex spend for the foreseeable future. This role will support the portfolio data needs of Project Engineering, Non Routine Maintenance Capital Projects, Turnaround Planning and Execution, Asset Development, Finance and Norco's Core & Enabling Teams.

This role provides support to a multi-departmental, cross-functional Project Team, monitors the team’s progress against milestones and baselines, identifies gaps, takes action to mitigate gaps and escalates issues to the Project Services Manager, when warranted.

This role also is charged with implementing improvement opportunities within the Project process that are identified to improve Project performance at Norco, such as Power BI implementation.

In addition, all members of the Projects & Services Department are expected to demonstrate a passionate commitment to Safety and the Environment.

Responsibilities & Accountabilities

Responsibilities

Develop and manage the Capital Portfolio and ensure accurate reporting for Projects, Turnarounds, Catalyst, and Pipeline.

Develop and provide monthly reports, such as stakeholder presentations, capital planning reports, and KPI reporting, as well as address any ad-hoc reporting needs.

Develop and maintain Capital Portfolio Power Bi data and reporting.

Provide data for quarterly LE submissions to Finance.

Participate in all meetings related to portfolio management.

Drive communication and alignment between all stakeholders.

Report all Project & Turnaround updates, schedule progress, cost information and risks/opportunities.

Monitor and validate all capital expenditures against official finance reports for Site, Chemicals, Products & Pipeline.

Review, validate, and document approved IP’s and ensure alignment with portfolio.

Accountabilities

Develop and Manage the Capital Projects Portfolio using Microsoft Excel. This position requires expert level Microsoft Excel skills. Enter new projects and turnaround information into the portfolio, update portfolio with data provided by multiple sources throughout the organization, build new reports, worksheets, and tables as required, import/export data to other software platforms, and develop and maintain complex formulas and calculations throughout the portfolio.

Develop and Manage the Capital Projects Database using Microsoft Access. This task requires expert level Microsoft Access skills. Develop and maintain tables, develop, and maintain queries, produce management reports and fulfill information requests, develop and maintain macros to generate specific queries and reports, import/export data across software platforms, maintain database queries, macros, reports, and data on a daily, monthly, and yearly basis.

Update Anaplan and provide quarterly LE information to Finance for LE submissions.

Extract multiple tables for monthly updates, import/export data across software platforms, update Global projects, and perform monthly QA/QC checks to assure alignment.

Prepare Presentation Packages to Key Business Leaders and Senior Management, including, but not limited to -PowerPoint Presentations, Scatter Charts, Graphs, and Waterfall Charts; all of which are driven from the Access Database and Excel Portfolio.

Provide support to Project Services/Cost Team for processes related to monthly closing activities.

Interaction and Support to the Projects and Services Manager, Project Services Manager, Engineering Manager, Construction Manager, Asset Development Manager, Finance Department, Contracting and Procurement Department, and other Key Business Leaders and Organizations at the site.

Communicate effectively across all levels within the organization – local, corporate, and within the Contractor organizations.

Participate and support the Waste Elimination and LEAN process

Key Challenges

Ensure accuracy of Capital Project & Turnaround reporting

Highly demanding and fast-paced job, requiring focus and drive to meet monthly reporting deadlines.

Ability to develop and maintain strong, credible relationships, internal and external, with teams to deliver monthly, quarterly, and year end business results.

Balancing and delivering results with the stated goal of “no surprises”.

Championing the delivery of transformational improvements in Capital Reporting.

Building robust and sustainable processes and guidelines for the Projects & Services organization and support groups.

A Leader in Change Management that can modify or develop systems and processes that will enable team to streamline work processes and develop future leaders in this department.

Skills & Requirements

What we need from you –

Must have legal authorization to work in the US on a full-time basis.

Bachelor’s degree in business, engineering, or related STEM field preferred

Master's degree preferred

Minimum 8-10 years of experience Project Controls in a downstream manufacturing environment with focus on Capital Projects (Engineering & Construction)

Minimum 5 years of experience with large/major capital projects

Expert knowledge of Shell’s Project Process

PMP certification preferred

10 years of experience using GSAP P94 and SAP Magellan

Experience with ERP system conversions

10 years of experience - Project IPA Site Benchmarking and Large Project Pacesetter, Prospective & Close out IPA evaluations.

Minimum 5 years’ experience portfolio management and reporting of REVEX and CAPEX budgets to Key Stakeholders

Experience with managing capital projects portfolio in excess of $5B & 10 year Business Plans

Mandatory Experience with Power BI dashboard integration and development, as well as MS Access Database programming, development, and management

Development and implementation of innovative tools or work processes to manage and control projects (through digitalization and innovation).

Ability to work collaboratively at all levels in the organization and influence across functions

Strong communication skills necessary to interact with staff, key business stakeholders, and senior management

Ability to make sound decisions and execute with support of stakeholders

Effectively participate in cross-functional teams

Possess a highly developed work ethic and strong proven track record as a team-player

Self-starter with demonstrated ability to achieve outstanding results

Ability to multi-task and meet deadlines on short notice

Excellent organizational skills

Customer service oriented

Track & Report Project Safety Exposure hours & Safety Statistics for Goal Zero Delivery

Company description

Shell is a global group of energy and petrochemical companies with about 84,000 employees across more than 70 countries. We aim to meet the world’s growing need for more and cleaner energy solutions in ways that are economically, environmentally, and socially responsible. We have expertise in exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of chemicals.

As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity, and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork, and professionalism, as well as pride in what we do and how we conduct business.

Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.

We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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Company info

Shell .
Website : https://www.shell.com